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GEF Projects Administration Specialist

FAOSenegal-Dakar

Il y a 13 jours

Description de poste

Reporting Lines

Under the overall supervision of the Sub-Regional Coordinator, and direct supervision of the Administrative Officer at SFW, the GEF Projects Administration Specialist will work closely with the technical team of GEF projects (mainly LTOs and country / subregional Project Managers / Focal Points).

Technical Focus

Deal with administrative issues of GEF and GCF multi-country projects, including logistics, travel, meetings organisation, and support the projects procurement at country level for a timely and quality delivery of the projects.

Tasks and responsibilities

Assist the Administrative Officer in the overall management of the travel arrangements for GEF projects
Provide support to the implementation of GEF projects especially for travel planning, implementation and monitoring related activities
Handle day-to-day operational aspects of Travel in accordance with FAO Rules and procedures for GEF projects also through Standard Operating Procedures (SOPs) formulation, implementation, review and evaluation phase
Liaise between GEF technical officers and procurement units to ensure timely delivery of assistance to travel related issues, following project workplans, budget availability
Oversee travel arrangements of all deployed project staff and consultants for all GEF related projects
Coordinate the preparation of supporting documentation for HR, Travel as well as the submission of clearances and waivers when needed for all GEF related projects
Contribute to support capacity development of FAO Staff, when required, at sub-regional and country-level, including attending appropriate meetings and training at sub-regional, regional and Headquarters level related to Travel
Ensure preparedness of the SFW offices to scale up following emerging needs or emergencies related to Travel (flights changes and cancellation over the weekend, etc.),
Maintain and update key information / needs information and response, information systems and databases, as applicable.
Perform other duties as required.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

University degree related to business or public Administration, project management, economics, accounting or a related field.

At least 3 years of relevant experience in travel, financial management, human resources, procurement, administration and planning.

Working knowledge of both English and French is essential.

FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Selection Criteria

Knowledge of GEF and GCF projects cycle

Experience working in the countries of the Sub-Region

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency

ADDITIONAL INFORMATION

FAO does not charge any fee at any stage of the recruitment process (application, interview, processing)

Please note that FAO will only consider academic credentials or degrees obtained from an educational institution recognized in the IAU / UNESCO list

Please note that FAO only considers higher educational qualifications obtained from an institution accredited / recognized in the World Higher Education Database (WHED), a list updated by the International Association of Universities (IAU) / United Nations Educational, Scientific and Cultural Organization (UNESCO). The list can be accessed at

For more information, visit the FAO employment website

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, and security clearances.

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Specialist • Senegal-Dakar